Student Laptop Loan Procedures

(revised Feb. 5, 2007)

The James C. Kirkpatrick Library provides a Student Laptop Loan service to currently enrolled students at the University of Central Missouri. This service is partially funded by student technology fees.

1) A limited number of laptop computers are available to currently enrolled students on a first-come first-served basis. Determination of current enrollment will be through an unexpired patron record in the Quest Circulation module. Full time employees of the Univeristy of Central Missouri who are taking classes must show proof of current enrollment in order to borrow a laptop. One method of proof can be in the form of a printed student schedule.

2) Laptops will be loaned through checkout at the Circulation/Reserves desk for a three day circulation period without a deposit or daily rental fee.

3) Equipment can be renewed in increments of three days if the unit is not reserved by another student. Renewal requests must be made by personally speaking with a circulation desk full time staff or graduate assistant between the library's opening hour and one hour prior to the library's closing. Renewal requests (in person or by telephone) are to be made on the due date set forth in the contract agreement. Extension of the loan periods will be noted on the library copy of the contract agreement. In order to avoid a late fee, the library highly recommends that the borrower allow ample time to return the equipment (due one hour before closing) should the renewal request be denied. Email remote renewals, online renewals, and voice mail messages are not acceptable renewal methods. If a reservation for the laptop has been made by another student, the laptop must be returned to the Circulation/Reserves desk at the agreed upon date and time according to the signed contract agreement.

4) Students must comply with check-out and check-in procedures of the Circulation/Reserves staff. It may take ten to fifteen minutes at both check-out and check-in, during which time the student must remain at the Circulation/Reserves desk until cleared to go by the library staff.

5) Students must fully complete a contract agreement each time a laptop is borrowed.

6) An individual user may check out only one laptop at a time.

7) Available equipment can be booked in advance through the Circulation/Reserves Desk.

Students are allowed a maximum of four bookings in succession, for example, a student cannot book a laptop once a week for sixteen weeks but may book once a week for four weeks or other similar patterns. In order to assure equal access to all students wanting laptops, there must be a minimum of one day between all bookings per patron. Booked equipment that is not picked up on the first day of the booking will be released for others to use the second day of the booking period.

8) Equipment must be returned in the same operating condition as when it was borrowed, including all peripherals and accessories. Charges for the repair and/or replacement of equipment and accessories may be assessed to student accounts, according to established university property guidelines.

9) A laptop must be returned or renewed prior to one hour before library closing time on the day it is due according to the signed contract agreement in order to allow staff adequate time to ready it for the next use.

10) A late fee of $75 a day will be charged if the unit is not returned by the agreed upon return date and time.

11) Campus Public Safety may be notified by the library if a laptop is not returned promptly, according to the contract agreement.

12) Due to maintenance and inventory needs, laptops will not be loaned between semesters.

13) Students take full responsibility for the compatibility of any software they may load, and the library limits technical support to ensuring the prepared system on the computer is operational.

14) Borrowers needing assistance with modem and/or Internet settings should work with their individual Internet service providers.

15) The Library does not guarantee the compatibility of loaned laptops with data projectors or other types of equipment.

Recommended by Library Services Council May 2, 2005. Revised Feb. 5, 2007.

Revision Approved by the Dean of Library Services Feb. 5, 2007.

02/5/2007
JE