Room Reservation Request Form

Phone: 660-543-4140 Fax: 660-543-4144

University of Central Missouri faculty, staff, and students may reserve available rooms in the James C. Kirkpatrick Library. The Library personnel handle reservations for use of the facility.

• The Dean of Library Services determines which rooms are available for food and drinks. Only events that have been previously arranged with the Dean may have food and drinks. The requestor is responsible to see that this request is followed. Food services may be contacted at 660-543-4440. Food cannot be delivered prior to opening of facility. Library personnel does not arrange for set up. All set up is the responsibility of the user.


• The facility is reserved on a first-come, first-served basis by application after the library scheduling has been completed. The reservation must be made in advance: two (2) full business days (no less than 48 hours) prior to the start of the event. UCM faculty, staff and students will have priority in the use of the facilities over general community events. Community patrons may be assessed a room rental fee. Please call Meeting & Conference Services at 660-543-4342 or stop by Union 301 for room rental rates.


• The user will be responsible for setting up any special arrangement for furniture. The room must be returned to the original arrangement and cleaned after the event. Please call Meeting & Conference Services at 660-543-4342 or stop by Union 301 for room arrangements. A cleaning fee may be charged if the room/area is not returned to the original conditions.


• A written notification of cancellation must be submitted no later than one (1) full business day prior to the scheduled use of the facility. Failure to do so will result in revocation of facility use privileges of any individual and/or group that does not comply with the guidelines as stated herein.

Fields marked with * are required
When request is approved an e-mail confirmation will be sent.

Today's Date: *
UCM's Dept./ Organization Name: *
Requestor's Name: *
Requestor's Phone: *
Requestor's UCM E-mail: *
Requestor's Campus Address: *
If Requestor is different from contact (contact is the person who will be using room) complete Contact Information.
Contact's Name:
UCM's Dept./ Organization Name: *
Contact's UCM E-mail:
Contact's Phone: *
Contact's Campus Address:
Event Information
Name of Event: *
Start Date (m/d/yyyy): *
End Date (m/d/yyyy): *
Event Start Time (hh:mm:AM/PM): *
Event End Time (hh:mm:AM/PM): *
Type of Event: *	One-Time/Single Event or Meeting Recurring Class or Meeting
Recurring Class or Meeting: * (required if Recurring Class or Meeting is selected)
Adhoc Event:
Weekly Event:
Monthly Event:
Estimated Attendance: *
Room Requested: *	Seminar Room 2305 Seminar Room 2405 LS Conference Room 2233 (LS Personnel Use Only) PS Conference Room 2461(LS Personnel Use Only) North Read & Relax South Read & Relax Performance Corner HCC Teaching Lab 1220 HCC Teaching Lab 1224 HCC Teaching Lab 1240 HCC Teaching Lab 1244 Flexible Classroom 1260 Flexible Classroom 1264 Flexible Classroom 1268 Distance Learning Classroom 1424 Distance Learning Classroom 1430 LIS Classroom 1464 LIS Classroom 1468 BI Instruction room 2439 (LS Personnel Use Only) BI Instruction room 2441(LS Personnel Use Only)
(click here to see room descriptions)
Software requested:	No Yes
If yes, list specific software (a 2 week lead time is needed)
Additional Information:

By submitting request you have read and hereby agree to the guidelines as outlined above.