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CENTRALspace Repository FAQ

Administered by the James C. Kirkpatrick Library, CENTRALSpace is the online institutional repository for the University of Central Missouri. It serves as a permanent digital storehouse for the intellectual output of the university’s faculty, staff, and students.

If your questions are not resolved by the below FAQ, please contact repository manager Carol Smith


CENTRALSpace documentation

What is CENTRALSpace?

CENTRALSpace is a groundbreaking digital repository system that captures, stores, indexes, preserves, and distributes your digital research material.

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Why is the university no longer printing theses? What are the advantages of electronic theses?

Universities are increasingly providing electronic theses and dissertations ("ETD's") in electronic format only. This is true for the University of Missouri system, which provides all theses and dissertations electronically via their MOSpace respository.

The advantages of electronic theses are many, including but not limited to a worldwide audience for student works, broad access via indexing systems such as Google Scholar, instant, free access to interested readers, and a permanent, reliable, persistent url for authors. To learn more about the advantages of electronic theses, this article is highly recommended.


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How does it work?

CENTRALSpace manages and distributes digital items, made up of digital files (or “bitstreams”). It allows you to create, index, and search associated metadata to locate and retrieve the items, and is designed to support the long-term preservation of the digital material stored in the repository. CENTRALSpace is also designed to make submission easy: CENTRALSpace “Communities” (such as departments, labs, and centers) can customize the system to meet their individual needs and manage the submission process themselves. Alternately, the library can manage the submission process.

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Why should I submit my research to CENTRALspace?

Just a few reasons why you should submit your research to CENTRALSpace:

  • Store your work in an organized, secure, and searchable archive
  • Enjoy a single, dependable, accessible place to store your research
  • No more broken links - your work is stored using persistent URL
  • Increase accessibility to your work. Your scholarship will be available to a global audience, discoverable via Google Scholar and many other research tools. Enjoy worldwide visibility, permanently.
  • Help support the open access movement, making knowledge freely accessible to future scholars. Browse others' research.

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What is DSpace and how does it relate to CENTRALspace?

Developed jointly by MIT and Hewlett-Packard, DSPace is an open source platform for institutional repositories. It was designed specifically for academic collections and is the most widely used platform for academic repositories. DSpace has received worldwide acclaim and is used by dozens of research institutions around the world. [Learn more]

Research institutions worldwide use DSpace to meet a variety of different digital archiving needs, including:

  • Institutional repositories (IRs)
  • Learning object repositories (LORs)
  • eTheses
  • Electronic records management (ERM)
  • Digital preservation
  • Publishing
  • ... more

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What is a CENTRALSpace "Community"?

A CENTRALSpace community is any unit at UCM that produces research or other scholarly output, has a defined leader, has long-term stability, and can assume responsibility for setting community policies. Each community must be able to assign a coordinator who can work with CENTRALSpace staff.

Each Community can contain one or more collections, which in turn contain items. Communities can also contain sub-communities, which in turn house collections.

See this illustration for a visual understanding of how communities, sub-communities, collections, and items are organized in CENTRALSpace.

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How can I set up my own community and collections in CENTRALspace?

It's easy to get started! To set up a new community, please contact:

Carol Smith
Technology Initiatives Librarian

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What kind of content does CENTRALSpace support?

CENTRALSpace accepts all manner of content types and digital formats.

Here are some examples of content types:

  • Documents, such as articles, preprints, working papers, technical reports, or conference papers
  • Books
  • Theses
  • Data sets
  • Computer programs
  • Visualizations, simulations, and other models
  • Multimedia publications
  • Books
  • Bibliographic datasets
  • Images
  • Audio files
  • Video files
  • Learning objects
  • Web pages

For supported digital formats, please refer to the CENTRALspace Service Model and Polices document.

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Who else at UCM is using CENTRALSpace?

CENTRALSpace just debuted in May, 2011. The first community to use the repository is The Graduate School, which will now publish all masters theses and research papers for non-theses majors via CENTRALSpace. We are actively seeking new communities and collections - if interested, please contact Carol Smith.

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Which other universities use CENTRALSpace?

See this list of institutions around the world that are running CENTRALSpace to preserve their digital research.

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Where can I learn more about copyright and intellectual property rights?

See the library's Copyright and Fair Use @ UCM pages.

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What copyrights do I own?

All work set down in a tangible form is automatically protected by U.S. copyright law. When you distribute a previously unpublished work in CENTRALSpace, that work is immediately covered by copyright. Copyright restricts the use of works by others unless the user explicitly asks for permission to use your content.

However, if you would like to make your work more accessible, CENTRALSpace gives you other license options to release some of the restrictions of the copyright law. (See Creative Commons licenses below.)

If your work has previously been published, you may no longer hold the copyright to your work and may therefore have limited options regarding electronic distribution of that work. Publishers’ policies differ on this point. An increasing number of publishers allow re-distribution via digital repositories. For a list, please see the Sherpa RoMEO project.

For more information and UCM copyright specialist contacts, visit the James C. Kirkpatrick Library's Copyright and Fair Use @ UCM page.

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...but what if I already published my paper or intend to publish it?

If your work has previously been published, you may no longer hold the copyright to your work and may therefore have limited options regarding electronic distribution of that work. Publishers’ policies differ on this point and should be consulted individually.

The good news: An increasing number of publishers allow re-distribution via digital repositories. Recently several big publishers - Springer, Elsevier and others, have adopted "repository-friendly" policies. Together with those publishers that have always allowed authors to mount their work on-line, such moves have meant that the standard database of publisher's policies (SHERPA/RoMEO list) now shows that 64% allow post-print archiving - a figure which rises to over 90% when considered by the number of journals, rather than by publishers. For a full list, please see the Sherpa RoMEO project.

To support reform in scholarly communication and promote open access to research works, please consider submitting your work to a publisher that supports redistribution via institutional repositories.

If you still have questions or concerns, we recommend consulting the Sherpa RoMEO 15 Concerns and Clarifications page.

For more information and UCM copyright specialist contacts, visit the James C. Kirkpatrick Library's Copyright and Fair Use @ UCM page.

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What is the Creative Commons License?

Creative Commons is a group founded by lawyers in academia that has defined alternative licenses whereby you can release some of the rights you are automatically assigned by copyright law. The most open license is the Attribution license. With this you receive the greatest exposure for your work, since it allows your work to be distributed anywhere or modified to someone's specific needs, while still giving you credit for its creation. Other Creative Commons license choices specify whether you allow commercial use of the work, whether you allow modifications of the work, and whether you allow derivative works to be created based on your work.

There's a Creative Commons form built into CENTRALSpace that allows you to identify the license to be used with the item you are submitting, so people can know what they're allowed to do with your work. This form is optional in CENTRALSpace, and you can skip it if you wish to retain your full copyright.

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What is a Deposit License in CENTRALSpace?

When you submit content to CENTRALSpace, you click through a Deposit License. This is a contract between you and UCM, allowing UCM to distribute and preserve your work. No copyright transfer is involved.

See the text of the license for more information.

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Do I retain the copyright to my work in CENTRALSpace?

Yes, CENTRALSpace does not require you to give your copyright, as some publishers do. We only require that you agree to the CENTRALSpace Deposit License.

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Is CENTRALSpace free?

Yes. The CENTRALSpace system is freely available for use by UCM faculty and staff. The library retains the right to negotiate a fee-based service if a unit wishes to transfer a large, pre-existing archive to CENTRALSpace and desires library assistance.

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If I want to create a CENTRALSpace community, do we have to download the CENTRALSpace software?

No, UCM administrative units, colleges, and departments do not have to download or run CENTRALSpace on their servers. The James C. Kirkpatrick Library runs and maintain the CENTRALSpace server for all UCM communities. You use a web-based submission and search interface to access CENTRALSpace. To learn more and set up your community, please contact Carol Smith.

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Who supports CENTRALSpace@UCM?

The James C. Kirkpatrick Library supports the system. For assistance, contact:

Carol Smith
Technology Initiatives Librarian

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September 18, 2011

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