TECHNICAL SERVICES

From left, front row: Cheryl Riley, Carrie Clothier. Second row: Chad Marnholtz, Jim Agee, Mollie Lawson, Dorothy Craig, Jackie Scrape, Linda Lengfellner. Third row: George Millen, Steve Walker, Julie Carriker,Les Lynam. Back row: Bob Heater, Charlotte Pfeiffer, Neva Clothier, Lynnette Yearns.


Technical Services purchases, receives, and catalogs library materials and maintains records so that library users can locate and access items needed. It also provides support and development of its local systems and database.

Continuous Process Improvement (CPI) activities resulted in a variety of changes in operations. The department analyzed the productivity and efficiency of several of its processes. Ongoing projects in the next two years will be directed toward a move into a new library facility.

Other accomplishments included the creation of a Technical Services web-page .

Financial reports for the library materials budget may be found in Appendix A.

Collections statistics may be found in Appendix B.

Statistics for Technical Services may be found in Appendix D.

 

Acquisitions Services

Library Services received a nine per cent increase to the materials budget in FY 97, providing $826,548.00 for books, periodicals, videos, software, and all other formats. Because of this increase, the percentage of the budget spent on subscriptions to serial publications decreased from 68 to 65 per cent. This is significant in an age when discretionary funds for library materials tend to be eroded by the ever increasing costs of ongoing subscription resources.

Acquisitions makes every effort to purchase materials through vendors which are equipped to handle electronic orders. During FY 97, 63 per cent of new titles purchased for the library collections were acquired using online ordering systems over the Internet. Electronic ordering greatly increases the speed with which stock is verified and the order is processed by the vendor and received by Library Services.

Another activity was an assessment of the library's primary periodical subscription vendor. Following an analysis of vendor services and costs the decision was made to change the periodical distributor. The transition will occur during the first half of FY 98. Anticipated improvements include a competitive pricing structure, more reliable service, and resolution of problems.

A paraprofessional vacancy was reallocated within Library Services to provide a library assistant responsible for the ordering, receiving, and problem-solving of audiovisual purchases and for the cataloging of government document publications.

 

Cataloging Services

Cataloging and Catalog Maintenance were combined into one department. This unit is responsible for creating and maintaining catalog records and processing materials received by the library.

CPI was used to analyze the error-rates in physical processing; handling time for rush cataloging requests; and the time from receipt to shelf for new materials.

Substantial progress was made on retrospective conversion which began in 1988. Problem resolution is the only portion of the project remaining. Progress was also made in cataloging older items which have never appeared in the online catalog, such as government documents, software, audiovisual materials, and special collections.

 

Systems

Many of the major Systems projects centered around improvements to the NOTIS Library Management System (LMS). Most visible to those who use the online catalog were projects involving the new Z39.50 compliant interface. A Windows-based software package, WinPAC, now allows users to make a graphical connection with Central Missouri's online catalog. WinPAC also features hypertext links and the ability to connect to other Z39.50 databases. This gateway also allows other libraries to make a connection to online catalog. NOTIS LMS version 6.01 upgrade was completed, and preparations were made for upgrading to version 6.4. Version 6.01 contains some critical elements in meeting a new national standard for format integration. Version 6.4 will feature upgrades for the circulation module and fixes for the year 2000 date problems. Government Documents began receiving cataloging records electronically from Marcive, Inc.